Logistic Quality Management System Documentation †Free Samples

Question: Discuss about the Logistic Quality Management System Documentation. Answer: Introduction: There are several crucial needs for the organization to have a good design and production of documents. The document management process has numerous benefits aimed at improving the productivity. Among these needs, benefits include the need to increase collaborations and communications across a wide geographical location which can be facilitated through the internet. Another aspect is ensuring a reliable document version control where organizations need to maintain current information. Document processing helps to increase time-cost savings where the managers can access documents faster for the decision-making process. Documents should be easy to access from any place other than the office. Besides, technology helps to improve productivity by reducing document processes such as editing, tracking and sharing. Organizational standards that meet the organizational requirement are based on several principles of documentation which include, factual, accurate, complete, current, organized a nd compliant to the organization (Dancik 2004). Document validation process is a process carried out by an organization to ensure that the documents meet the standards required. These processes have an influence on the design, testing and manipulating the documents. The process begins by validation planning where the decision is made for purposes of validating the system. It is followed by gathering where the documents are reviewed and approved. What follows is the testing protocol which ensures all the system meets the requirements. The system release ensures the documents are released for end users and if changes need to be made, they should not unexpectedly influence the system. The document production involves various steps. These steps include determining the scope of the document to ascertain the process that should be followed. This process includes considering the audience for whom the document is addressing. What follows is writing the title and introduction that describes the process by providing the context of why it has to be accomplished. Process documentation will describe the individuals who are going to be involved as well as defining their roles. Identification of the process boundaries should also be addressed by indicating the start and the endpoints. After, determining the output of the process is carried out which is followed by evaluation of the resources needed to perform the process. Brainstorming of the activities required is followed by way of listing (Saulinskas, Paliulis Meidute-Kavaliauskiene 2013). The listings are then used to develop a step by step process by ensuring that the steps are limited using subheadings. Expanding of th e steps is followed by ensuring detailed information is provided. One should construct a flow chart to provide the visual element of the steps. The information is then formatted, tested, reviewed and ensures the information is updated periodically. There are various costs that are associated with the implementation of a standard document which includes reworks, delays, re-designing, failure analysis retesting and re-inspection. As a result of advanced technology, it is possible to have a software application that is drafted for purposes of different computing roles of documentation process. These software applications are programmed that use computers to generate specific documents based on the functions that the application is meant to accomplish. This process is automated for purposes of improving productivity and efficiency in process documentation (Dixon 2014). Reference List Dancik, R. 2004, The Value of Document Management within ECM, Information Today, Inc, Camden. Dixon, D. 2014, "Service Providers: Deliver Long-term Business Success with Document Management", Image Source, vol. 16, no. 9, pp. 18-18,20. Saulinskas, L., Paliulis, N.K. Meidute-Kavaliauskiene, I. 2013, "Theoretical and Practical Aspects of Logistic Quality Management System Documentation Development Process", Contemporary Economics, vol. 7, no. 4, pp. 57-72.